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It’s not often that notaries in Texas make the news for an investigation.

But that’s precisely what happened for Erica Jackson, the notary involved in witnessing an alleged agreement between one Stephanie Clifford (alias Stormy Daniels) and POTUS Donald Trump.

The agreement, notarized in 2016, surfaced two years later, proving that even something as simple and innocuous as a witnessing of a signature can occupy the spotlight in a national.

As a public servant, a notary public can come under fire for failing to observe the details. It is, after all, the very nature of their job and the duty of their office.

Whether Ms. Jackson wins or not is yet to be seen. But it does raise the question of what the duties of a notary public in Texas are – and what constitutes a violation.

Texas Notary Facts

In Texas, you'll find that the following facts apply for notaries:

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    Fact #1

    Whether it’s during normal business hours or after, we’re ready to meet your needs, quickly and accurately

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    Fact #2

    In Texas, we’ll come to your location anywhere in the U.S.!

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    Fact #3

    Should you need us after normal business hours, we can schedule an appointment for any time of day or night. Just let us know!

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    Fact #4

    We can also schedule notary service for after hours and on the weekend.

Notary Agent’s Duties

Texas Notary Public

Notary publics in Texas are officially commissioned by the Texas Secretary of State office. It gives individuals who are recognized as notaries in Texas certain powers to, essentially, preside over official documents.

Basic Duties

The basic duties of notary publics remain pretty standard across all states. It’s in the details of the requirements where differences lie.

In Texas, as with all other states, notary publics are responsible for:

The Notary Public, upon taking office, is required to post a $10,000 bond with the Secretary of State. It’s to ensure that the individual appointed will execute their duties professionally and honestly.

In the case of Ms. Jackson, for example, this posted bond could be jeopardy if she’s found negligent and doesn’t win her case.

Is a Notary Public Seal Required in Texas?

Another aspect of the notary public’s duties in Texas is to apply a seal to all “certificates” or forms that are attached to the documentation to be witnessed, signed, or authenticated.

Seals are standard procedure in all states and its inclusion just provides further information about the notary public, including their name, as well as the date their commission expires.

There’s also a new rule for notary public seals commissioned (or who are renewing their commissions) after January 1, 2016. Their seals need to include their notary ID number

  • Take acknowledgements and affirmations
  • Administer oaths
  • Take depositions
  • Certify copies of documents that are not recorded in public records
  • Witness signatures on official documents
  • Authenticate the identities of signers

Do Texas Notary Publics Need To Keep a Record Book?

Absolutely. In Texas, notary publics must keep a record book.

In other states, the Notary Public doesn’t have to keep a record book (also known as a journal) if there’s no exchange of money for the service.

Not so in Texas – in this state, notaries must keep a record book of all notarial acts performed, regardless of whether the client was charged or not.

Record books kept in Texas usually include the following information:

  • Date each instrument is notarized
  • Date of the notarization performed
  • Name and place of residence of the signer/granter/maker
  • Details on the type of ID provided
  • A description of the instrument being signed
  • Whether an individual is personally known by the notary public or was introduced to them

…and a few other details

Can Texas Notaries Perform Electronic and Remote Notarizations?

Notary publics in Texas are allowed to perform “electronic” notarizations. This is where the signature can be digital or the document can be digitally signed.

However, the signer of the document must still appear before the notary so that their identity can be authenticated. That requirement remains alive.

However, Texas House Bill 1217 gives notaries to perform remote or online notarizations and this is probably what people think stands in for electronic notarizations. It’s a considerably flexible law and an evolution in the notarial act itself.

Essentially, notarial acts can be performed through two-way video and audio conferencing. The signer does not need to be physically present because, obviously, the notary public can view and hear them.

One last thing about “remote” notarizations: over-the-phone attempts to notarize documents don’t count in Texas.

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Flexible and Comprehensive Notary Services

Our local notaries offer a comprehensive list of signing services, from wills and powers of attorneys to certification of affidavits and passport application assistance. With our no-minimum-orders policy, you’re free to sign up for the amount, frequency and type of service you need — you’ll never pay for what you don’t want. No matter if you opt to visit our home office just outside Dallas in Wylie, Texas, or set up an appointment for our notary to come to your location, you get the same high level of notarization services.


A Notary That Comes to You

Clearly, notary publics play a standard but crucial role in Texas. It’s not just individuals who may require them but businesses, associations, and teams as well.

Where do you find a notary public in Texas?

While there are several individuals appointed by the Secretary of State to the office of the Notary Public, Superior Notary Services can put you in contact with mobile notaries at any point. We provide access to notary publics in Texas during the weekends, as well as off-hours.

Contact Us and find out more about how we help public servants like Notary Publics serve the public in an easier, more accessible way.

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How it Works

Our easy-to-use services can be accessed in the comfort of your home or office through our four-step process.

  • Receive Signing Order 
  • Documents Sent to a Signing Agent
  • Updates Modifications & Confirmations 
  • Completion & Prompt Invoicing 

In Office Notary Fees

The fees a notary may charge are set by the State. The most common fee is $6 for a standard oath or affirmation and seal

Mobile Notary Fees

If you are looking for a one time service. we offer notary signing services in our office and mobile signing services across the United States. Our maximum fee for the mobile notary services in the US is $75


Ready to Get Started? Contact Us Today!

You don't have to travel to Plano, Texas for quality notary services, our nationwide network of over 34,000 affiliates means we have a signing agent near you or ready to travel to your location at the time you choose. Each of our mobile notary agents is covered by $1,000,000 errors and omissions insurance policy for your total peace of mind. We make it easy. Simply contact us, and we’ll take care of the rest.

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